Job details
Role: Executive Assistant
Employee Status: Part-time, Non-Exempt (12-15 hours per week)
Location: Chicago, IL (Not a remote position)
Compensation: $33/Hour
Benefits: Monthly home office stipend, cell phone stipend and monthly CTA transit card. This position is not eligible for health insurance or other benefits through Play On Shakespeare.
Work Schedule: Flexible hours between 10 AM – 6 PM, Monday – Friday, to be agreed upon with supervisor.
Supervisor: Interim Executive Director
Projected Start Date: April 14 - 28, 2025
Applications due: March 23, 2025 at 11:59 PM PST
This position will require the successful completion of a criminal background check.
Position Summary
The Executive Assistant provides essential administrative and personal support to the Interim Executive Director of Play On Shakespeare. This part-time role (12 hours per week) focuses on organizing schedules, managing key communications, and assisting with general tasks that help streamline day-to-day operations. The ideal candidate is highly organized, proactive, and able to manage multiple priorities efficiently.
This position is for local hires in Chicago only and is not a remote position. The Executive Assistant will be required to report in person to Play On Shakespeare’s office at 4809 Ravenswood in Chicago several days a week. Work time is flexible within the hours of 10 AM – 6 PM, Monday through Friday.
Core Responsibilities
Administrative & Scheduling Support
- Manage and coordinate the Interim Executive Director’s calendar, scheduling meetings and appointments.
- Assist in preparing agendas and materials for meetings.
- Track action items and follow up on key tasks.
- Maintain organized digital records and documents.
- Manage email inbox and assist with prioritizing communications.
- Draft and proofread correspondence as needed.
Personal Assistance & General Support
- Organize and manage schedules to ensure efficient workflow.
- Provide general assistance for day-to-day needs, including reminders and task prioritization.
- Assist with occasional personal and professional errands.
- Help coordinate travel arrangements and logistics.
- Support in organizing and streamlining commitments, both professional and personal.
Core Competencies and Traits
- Highly Organized – Able to manage multiple tasks efficiently within limited hours.
- Proactive & Resourceful – Anticipates needs and takes initiative.
- Strong Communicator – Excellent written and verbal communication skills.
- Tech-Savvy – Proficient in Google Suite, Monday.com, and scheduling tools.
- Trustworthy & Confidential – Exercises discretion with sensitive information.
Don’t meet every qualification, but still believe you can make a difference?
Research shows that women and people from underrepresented groups often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that someone meets 100% of the qualifications for this role. If much of this job posting describes you, we encourage you to apply.
About Play On Shakespeare
Play On Shakespeare is a small team dedicated to reimagining Shakespeare’s works through modern English translations. We value our employees’ time, expecting full engagement during work hours while promoting a healthy work-life balance. Our company culture is rooted in care, respect, and a commitment to diversity, equity, inclusion, and accessibility.
How to Apply
All applicants will be notified of their application status and its continuation or completion within our process.
INTERVIEW PROCESS TIMELINE
Interviewees will be compensated for their time spent meeting with Play On Shakespeare. For all interviews, interviewees will receive $68 – equivalent to one full day at the federal per diem rate for Ashland, OR.
The aspirational timeline is as follows:
March 23, 2025 - Application closes
March 24-31 - Candidate review
April 1 - Interviews, in-person in Chicago, IL
Please note that as the timeline changes, we will keep candidates apprised.
Anticipated start date is April 14 - 28
Play On Shakespeare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state, or local law, where applicable.
Play On Shakespeare is made possible through generous support by the Hitz Foundation.